Template documents for HRS consenting phase

Template documents for HRS consenting phase: The project will lead to the installation of new / upgraded hydrogen refuelling stations in 14 regions across Europe. In three locations (Cologne region, Gävleborg and Reykjavik), existing hydrogen refuelling stations will be used to meet the demands of the additional hydrogen vehicles deployed. Where new HRS deployment is required, the common tasks for each location include: 1. Siting – identifying a suitable site for new HRS. Sites are generally dictated by the requirements of the bus operators, hence most of the stations will be sited at bus depots. 2. Feasibility study – this is to validate that the site is suitable for the installation of a hydrogen refuelling station from a technical, planning and safety perspective. This stage will include establishing a plan for supplying the station with hydrogen fuel, including a back-up supply route. 3. Communication – the neighbours of the hydrogen refuelling station, the relevant permitting authorities as well as local first responders will be informed of the project to establish a collaborative working relationship early on. 4. Station specification and detailed design – a technical specification for each new hydrogen refuelling station will be released which will include parameters such as HRS capacity (kg/day), refuelling window(s), number of dispensers, pressure (bar), source of hydrogen, on site storage (kg) and accessibility. While stations will be specified to meet the operational needs of the local fleet(s) of buses (which means details of the designs will vary by city), a common theme across the project will be consideration of the scope for expansion to meet the needs of growing fleets of hydrogen buses at each new station. 5. Permitting – for each site, the necessary permissions to install the hydrogen refuelling station must be acquired (regulatory approval, landlord approval / lease agreement, planning permission, safety case). 6. HRS procurement – stations and hydrogen supplies will be procured on a city-by-city basis. The HRS procurement exercises will run in parallel to bus procurement / build exercises so that the infrastructure is in place ready for the arrival of the first buses in each location. 7. Appointment of sub-contractors – typically any civil and electrical engineering work is carried out by sub-contractors appointed by the client. It is usual practice to seek quotations for this work from at least three separate contractors. 8. Site preparation – completion of civil and electrical engineering work required to prepare the site for HRS installation. 9. HRS off-site construction – stations are constructed off-site at the premises of the suppliers before being delivered to site for installation. As of Q1 2017, every deployment city participating in the project has completed at least the first two steps outlined above. Plans for HRS deployment will be progressed in parallel to the evaluation of this proposal so that cities can enter the deployment phase relatively early in the project once all funding is confirmed. For deployment cities intending to use existing facilities, preparation activities are already underway: 1. Feasibility study – bus operators to work with HRS owners to confirm that the capacity of the station is sufficient to meet the additional demands of the hydrogen fuel cell buses to be deployed. The bus operator will confirm that the hydrogen refuelling station is situated at a location that can be accessed conveniently from their depot(s). 2. Communication – communication with the current owners, customers and neighbours of the refuelling station is essential to establish a good relationship between all parties. This is particularly relevant for projects where the hydrogen fuel cell buses deployed will be refuelled at a publicly available HRS (Reykjavik, Gävleborg). During Task 1.2, regular meetings between deployment cities will enable the lessons learned and recomme